How to Open Office Documents Through Your Network

In the past, when you need to open office documents that are saved in different computers, you usually have to go to each one, locate the file, and open it from there. If you needed to consolidate all your documents in one computer, you had to copy them all into a portable storage device and save them in one unit, or you had to send them all in your email address and download them. Despite being in the computer age, with the presence of all these high-technology gadgetry, this was still a tedious and very unnecessary task to do. Fortunately, with the use of networking, you no longer have to go through this same act over and over again.

A network, also known as a workgroup, is exactly what it sounds like: it is composed of several computers in a single connection - much like a net. Within this structure, you can access any computer within the group through a single unit, provided that all the necessary parameters and settings are configured first. You can open directories in other computers as if you were directly using it and what is best, you can communicate with other users in the group and even copy or modify the files contained in every unit, for as long as you have the permission to do so. You can access this network over a variety of media, whether it be through a local area network, otherwise known as LAN; through remote access using the Internet, which would need certain software to enable you to do so; Bluetooth?, which must be available and functional in both units; and via a wireless network, whether with the use of the Internet or through a local connection.

In order to work on documents that are contained in other computers, you must first make sure that these computers are connected to the group. At work, home, or in school, there is usually a workgroup designated by a certain name. All the computers must be made members of this network, with the useful directories enabled to be capable of sharing and modification. Usually, the latter function is only available to network administrators and controllers. The basic thing to consider is the drive where you need to obtain the document from is open to sharing.

To open a document, all you have to do is to browse for the document as if you were using the computer where it is saved. You can access this directory through the networking application in your computer. In Windows XP, this would be an application named "My Network Places". Just browse for the document and open it. The corresponding word processing application will then open the document. However, since this accessibility is over the network, you may experience a certain lag in operation. You can overcome this by copying the document into your unit instead and opening it from there. You can also open office documents from other places through the Internet, Bluetooth?, or through a wireless connection using another computer, a laptop, mobile phone, table PC, or a handheld device. Not only will this prove to be more practical, but this solution will also prove to be more convenient.

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